Payroll Tax Coordinator

Company Overview

Cast & Crew is a leading provider of payroll services and production accounting services to the Entertainment Industry. Through service offices in Burbank, New York, Baton Rouge, Albuquerque, Toronto and Vancouver, Cast & Crew provides ATL and BTL payroll services to the Motion Picture, Television and Commercial Industries and offers its comprehensive PSL family of production accounting software.

Position Overview

The Payroll Tax Coordinator handles all aspects of processing payroll tax and related payments and reporting required in conjunction with Cast & Crew's payroll processing services. The position requires the ability to handle a diverse workload, prioritize accordingly, communicate effectively, and focus on the details while ensuring deadlines are met. Accuracy and timeliness are critical to the success of this role.

Essential Functions

  • Compute, prepare and initiate payment for all payroll tax and related liabilities for the U.S. and Canadian taxing authorities in accordance with assigned responsibilities and applicable deadlines
  • Complete all necessary regulatory filings as assigned in a timely and accurate manner
  • Reconcile payments to liabilities from reports in the payroll and accounting systems researching any discrepancies and proposing adjustments as required for review and approval by department management
  • Answer questions and resolve issues from regulatory agencies regarding payments and filings processed
  • Answer questions and resolve issues regarding W2, 1099, 1042 and 592 forms from Production Employees
  • Perform monthly, quarterly and annual reconciliations of withholding and unemployment insurance tax payments related to federal, state and local jurisdictions
  • Prepare documentation as requested by independent auditors in accordance with regular audits and other quarterly procedures; answer questions, locate materials, explain procedures and policies as requested
  • Compile and maintain a variety of files and records for the department
  • Provide support and/or back up as necessary for other Tax Coordinators
  • Create and/or update desktop procedures for all assigned tasks
  • Miscellaneous research projects and special projects as assigned by the department's management

Core Competencies

Client Service
  • Focused on meeting the expectations and requirements of internal and external customers
  • Develops and maintains good working relationships with customers
  • Allocates own time efficiently
  • Self-motivated with the ability to work independently or with a team focused on meeting goals
  • Prioritizes and handles multiple demands
  • Eliminates inefficiencies
  • Uses technology to enhance productivity
  • Creative problem solver who is extremely well organized and accustomed to maintaining meticulous records
  • Self-starter
  • Overcomes barriers to achieve success
  • Accepts and promotes continuous improvement
  • Works with team to solve problems and resolve issues
  • Thinks "we" not "I"; works for best solution rather than own solution
  • Works collaboratively with others
  • Actively supports team decisions
Interpersonal Skills
  • Treats people with respect
  • Builds constructive and effective relationships
  • Relates well to all levels and kinds of people inside and outside the organization
  • Is tactful and uses diplomacy
  • Capable of diffusing tense situations comfortably
  • Takes full responsibility for outcomes
  • Exhausts all avenues to complete assignments
  • Follows through on commitments and agreements
Planning & Organizing
  • Able to organize and prioritize multiple tasks under strict deadlines
Problem Solving Skills
  • Solves a problem by analyzing its component parts and identifying the key or underlying issues
Technical Expertise
  • Possesses the technical skill and/or knowledge that are critical for the individual tasks associated with this position. Maintains up-to-date knowledge of the industry and profession. Is the sought after resource in their functional area of expertise.
Communication Skills
  • Excellent communication skills - verbal and written


  • AA degree in Business Administration, Accounting or related field from an accredited institution
  • Strong computer skills including Excel, Word and MS Outlook
  • Minimum 1 year experience in Accounts Payable processing role preferable associated with the payment and processing of payroll and unemployment taxes
  • Experience with large enterprise financial systems, preferably Oracle Financials (specifically the Accounts Payable module)

Special Working Conditions

  • May be required to work overtime, especially during the month following each quarter end and during tax filing season

Physical Demands

  • SEDENTARY - Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, or pull. Involves sitting most of the time, but may involve walking or standing for brief periods of time

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